Registration Information and Policies
Summer 2016 Registration Information
In-person registration for Summer 2017 begins January 7.
We recommend that you register early to secure your camper’s
schedule as most camps fill quickly. Current members may register
online at www.westfieldynj.org as of February 1. In-person
registration is at the Main Y or Bauer Branch Welcome Centers.
The following is required at registration:
- Active membership (unless camp is available to non-members).
- Deposits (or full payment after the due dates below).
- Completed registration / healthy history form.
Camp deposits are $50 per 1-week session, $100 per 2 or
3-week session, and $20 per extended care session (no deposit
for Garwood extended care). Deposits are not required to be
placed on a wait list.
Final camp payments/balances are automatically charged to the
credit card provided at registration (unless arrangements are
made in advance to pay by cash, check or alternate credit card)
- May 10 for weeks 1-4
- June 10 for weeks 5-8
- July 10 for weeks 9-10
Unpaid balances after the due date are considered a cancellation,
and the deposit is forfeited. The camper’s spot is made available
the following day.
Limited openings may remain just prior to a camp session. There
is a $25 fee for registering as of Thursday before the session.
January Early Bird Special:
Pay in full for camps and get a 10% discount. Not valid for Before
Care, After Care or Combo Care. Offer is valid 1/7-1/30/17.
Multiple Child Discount:
Receive a 5% discount for all additional children in the same family
registered for the same week(s) of any traditional camps. Discount
is applied to the camper(s) with the lower camp fee.
CHANGES OR CANCELLATIONS
Changes and cancellations must be made in writing and handed
in person to the Welcome Center. There are no Y credits or
refunds for deposits or membership fees.
There is a $25 fee per family for a change or a $10 fee for a
cancellation that is refunded. There are no refunds after June 1.
Y credits are honored up to one year from date of issue
- 100% credit, less deposit, if cancelled on or by June 1
- 50% credit, less deposit, if cancelled on or by June 21
- No credit after June 21
If the Y cancels a camp due to lack of enrollment or facility conflict,
a full Y credit or refund is issued.
We believe in serving the needs of all members of our
community including those who may be unable to pay the
full cost of membership or programs. Financial assistance
requests for camp are due by April 30. Applications received
later will be considered on an as-available basis. The
application is available online and at all Westfield Area Y
locations. Please contact Susan Morton at 908-233-2700
x228 or firstname.lastname@example.org for more information.
HEALTH HISTORY FORM
No child can attend camp without a completed and signed
Health History Form for Summer 2017. This form is a part of
the registration form or last summer’s form may be updated,
signed and given to the Welcome Center for returning campers.
A separate “Medication Distribution Form” signed by a
physician is required prior to the first day of the camp if your
child requires medication, an EpiPen or an asthma inhaler. This
form is available online or at the Welcome Center.
PARENT HANDBOOK, NEWSLETTERS,
PERMISSION SLIPS AND OTHER INFO
Include your e-mail address on the camp registration form to
receive important information and required forms for camp.
Information is also posted throughout the summer on the camp
pages of our website at www.westfieldynj.org. Also, be sure
to “like us” at www.facebook.com/westfieldareay to see
great photos and news!
Most camps are only available to Westfield Area Y members.
Membership must be active at the time of registration and
through the end of camp. Family and Teen members receive
the lowest camp fees and have full membership privileges.
For camp only, pre-teens and teens may obtain a Program
membership (normally ages 12 and under).
A Non-Member fee is available for a total of one week of
specialty camp if listed with a “NM” fee.
Full-facility members get so much more than camp!
To learn more about the benefits included with your
membership, ask at the Welcome Center or contact
Janice A. Carthens at 908-233-2700 x227 or
JOIN US FOR A CAMP OPEN HOUSE!
March 8 6:30–7:30PM Bauer Branch
(Healthy Kids Day) 1:00-4:00PM Main Y Facility
January 7 9:00-10:30AM Main Y Facility and
Garwood Family Center Y