Registration & Policies

We provide a safe, engaging, and meaningful camp experience for all ages.

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REGISTRATION

Early Bird Registration begins Thursday, January 4 for Family Members and Monday, January 8 for Basic and Non-Members.  Deposit only registration begins January 22.  We recommend that you register early as camps fill quickly. The following is required at registration:

Current members may register online at www.westfieldynj.org. In-person registration is also available at the Main Y Welcome Center.

SPECIAL OFFERS

Early Bird Special: Pay in full for camps and get a 10% discount. Not valid for Before Care or After Care. Offer is valid online or in-person 1/4-1/21/24.

Multiple Child Discount: Receive a 5% discount for additional children in the same family registered for the same week(s) of any traditional camps. Discount is applied to the camper(s) with the lower camp fee. Offer must be applied during in-person registration and is not available for online registrations. NOTE: In-person registration is required to receive both specials simultaneously.

DEPOSITS AND PAYMENTS

Deposit: $100 per session.
Payment: Balance is due April 10 for weeks 1-4 and May 10 for weeks 5-9. In-person registration balances will be automatically charged to the credit card provided for deposit unless arrangements are made in advance to pay by cash, check or a different credit card. For online registrations, a Y staff member will contact you for payment as credit card information for online deposits is not stored. Unpaid balances after the due date are considered a cancellation—deposit is forfeited, and registration canceled.
Wait list: Deposits are not required to be placed on a wait list.
Late pick-up fee: $20 for every 15 minutes after camp end time.

CHANGES OR CANCELLATIONS

• Requests for changes and cancellations must be in writing and emailed to: camp@westfieldynj.org.

• Changes are permitted up to two weeks prior to session without a change fee. There is a $25 fee per change if made within two weeks of a camp start date.

• Canceling any week of camp follows the policy below:

  • On or before February 29: Option of refund (less 5% service fee) or full amount in Y credits.
  • March 1-April 30: Option of refund (less 5% service fee) or Y credit.  Both refund/credit options exclude the session deposit.
  • May 1- June 9: If your spot can be filled, you will receive Y credit (excluding deposit) for that week of camp.
    NO REFUNDS AFTER APRIL 30.
  • Deposits are non-refundable after February 29.
  •  Deposits are not transferable to siblings or other programs.
  •  All refunds are charged a 5% service fee.
  •  Y credits expire one year from the date issued and may be used by any family member.

FINANCIAL ASSISTANCE

We believe in serving the needs of all members of our community including those who may be unable to pay the full cost of membership or programs. Financial assistance is available for Traditional, Extended Day and Leadership camps. Applicants must live or work in our service area of Cranford, Garwood, Mountainside or Westfield. Financial assistance requests for camp are due by April 30. Applications received later will be considered on an as-available basis. The financial assistance application is available online and at all Westfield Area Y locations.

Please contact Susan Morton at 908-301-YMCA (9622) x228 or smorton@westfieldynj.org for more information and requirements.

MEDICAL FORMS

Forms are available online or at the Main Y Welcome Center:

Health History Forms are required for all campers.  Up until May 15, this form can be amended and resubmitted if there are changes to the camper’s health history.  A physician’s signature is not required.  Child will not be able to attend camp if the completed Health History Form is not received by May 15.

Medical Distribution Form is due first day of camp if your child needs medication while at camp, such as use of an EpiPen, asthma inhaler or any other medication. The medication must be in its original container labeled with child’s name and prescription. A physician’s signature is required.

Allergy Action Plan Form is due first day of camp if your child has allergies. A physician’s signature is required.

SUMMER NEWS & FORMS

Include your e-mail on the registration form to receive newsletters, permission slips and other required forms for camp. Information is also posted throughout the summer on our website at www.westfieldynj.org. Also, be sure to like us on Facebook and follow us on Instagram!

MEMBERSHIP

Most camps are only available to Westfield Area Y members. The camper’s membership must be active at the time of registration and through the duration of camp(s) registered for. Fees are fixed according to membership category at the time of registration and will stay the same regardless of a category change during the camp season.  A non-member may register for a total of one week of specialty camps at the non-member fee. Family category members have access to priority registration, receive the lowest camp fees and have full membership privileges. To learn more about the benefits included with your membership, ask at the Welcome Center or contact Amanda Aguirre at 908-301-YMCA (9622) x258 or aaguirre@westfieldynj.org.

Questions?

Our Welcome Center may be reached at 908-301-YMCA (9622) during Main Y Facility hours and can answer most questions regarding camp! You may also contact the Camp Information Hotline at x405 and leave your name, phone number, the age of your child(ren) and a brief message…a member of our camp team will contact you!