Registration & Policies

Early Bird Registration begins Tuesday, January 7 for Family Members and Thursday, January 9 for Basic Members. Full payment (including deposit) is required for Early Bird Registration. Deposit-only registration and Non-Member registration begins February 1. We recommend that you register early as camps fill quickly.
 

ACTIVATE YOUR ACCOUNT IN AMILIA
In order to register, you must have an active account in our new membership/registration software. Visit our website to activate your account.
 

The following is required at registration:

• Active membership for camper (unless camp is available
  to a non-member)
• Deposits (or full payment after the due dates below)
• Registration form (only is registering in person)
• Health History form (completed online in advance)

Save time during the checkout process by completing your forms ahead of time. Carts are only active for a limited time. Current members may register online. In-person registration is also available at the Main Y Welcome Center.

• Deposit: $100/session. ($20 for Before care and After care) Deposit is still required for those paying in full.
• Payment: Full balance is due March 30 for weeks 1-4 and April 30 for weeks 5-9. Balances will be automatically charged to the credit card used to pay your deposit per the dates above. Declined deposits/payments will be considered a cancellation if not resolved within two weeks.
• Waitlist: A deposit is not required to be placed on a waitlist. If a spot becomes available, you will be notified via email and will have 24 hours to accept and register for the camp.
• Late pick-up fee: $20 for every 15 minutes after camp end time.

Requests for changes and cancellations must be in writing and emailed to: [email protected].

Changes are permitted up to two weeks prior to session without a change in fee. There is a $25 fee per change if made within two weeks of a camp start date.

• Canceling any week of camp follows the policy below:
  • On or before February 28: Option of refund (less 5 % service fee) or full amount in Y credits.
  • March 1- April 30: Option of refund (less 5% service fee) or Y credit. Both refund/credit options exclude the session deposit. NO REFUNDS AFTER APRIL 30.
  • May 1-June 9: If your spot can be filled, you will receive Y credit (excluding deposit) for that week of camp.
  • After June 9: All cancellations are final. No credits or refunds will be issued for any reason.
• Deposits are non-refundable after February 28.
• Membership fees are non-refundable.
• Deposits are not transferable to siblings or other programs.
• Y credits expire one year from the date issue and may be used by any family member.

We believe in serving the needs of all members of our community including those who may be unable to pay the full cost of membership or programs.

Financial assistance is available for Traditional, Extended Day and Leadership camps. Applicant must live or work in our service area of Cranford, Garwood, Mountainside or Westfield. 

Financial assistance requests for camp are due by March 1. Applications received later will be considered on an as-available basis.

The financial assistance application is available online and at all Westfield Area Y locations. Please contact Shannon McGillis at [email protected] or 908-301-YMCA (9622) x268 for more information and requirements. 
 

Forms are available online. Click here to access the Health History Form.

• Health History Forms are required for all campers at or prior to registration. Up until May 15, this form can be amended and resubmitted if there are changes to the camper’s health history or authorized pick-up person. A physician’s signature is not required. The Health History Form will be available in Amilia by December 17.
• Medical Distribution Form is due on first day of camp if your child needs medication while at camp, such as use of an EpiPen, asthma inhaler or any other medication. The medication must be in its original container labeled with child’s name and prescription. A physician’s signature is required. Form and medication must be handed to Camp Director at drop-off on child’s first day.
• Allergy Action Plan Form is due on first day of camp if your child has allergies. A physician’s signature is required. Form and medication must be handed to Camp Director at drop-off on child’s first day. 
   

Be sure to check your email to receive newsletters, permission slips and other required forms for camp. Information may also be posted throughout the summer on our website.

The camper’s membership must be active at the time of registration and through the duration of camp(s) registered for. Anyone who registers for camp at the full member rate and downgrades their membership prior to/during their camp session will be charged the difference in camp fees. Members of the Cranford YMCA receive the Basic member rate for Westfield Area YMCA camps.

A non-member may register for a total of one week of specialty camps at the non-member fee beginning February 1. Family category members have access to priority registration, receive the lowest camp fees, and have full membership privileges.

To learn more, ask at the Welcome Center or contact Amanda Aguirre at 908-301-9622 x258 or [email protected].